Walter E. Olson Memorial Library

203 N. Main Street (715)479-8070

Meeting Room

Meeting room Policy

Purpose
The meeting room in the Walter E. Olson Memorial Public Library is available for use by community groups for presentation of informational, educational, or recreational meetings and programs in keeping with the mission of the Olson Library.

 

Policy

  1. Meeting room facilities will be made available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Meetings are scheduled on a first come-first served basis.

  2. Rooms may be used for:

     a. Meetings which are open to the public

     b. Public lectures, panel discussions, film and slide presentations, group discussions, workshops, concerts, recitals, programs and other similar functions

     c. Organizations or individuals engaged in educational, cultural, intellectual, governmental or charitable activities

     d. Programs involving the sale, advertising, solicitation or promotion of commercial products or services will be charged a minimum fee of $25.00.

  3. Rooms may not be used for:

     a. Any purpose which may interfere with the regular operation of the library

     b. Personal, company or family parties

  4. No admission fee, registration fee, nor donations may be sought from meeting attendees, except by local non-profit educational, social service or cultural organizations with the specific permission of the Library Director. This guideline is waived for library fundraising activities.

  5. Users agree to abide by all regulations of the library relating to the use of the facilities and accept responsibility for all damages caused to the building and/or equipment beyond normal wear.

  6. Meeting rooms shall be left in an orderly condition. If library staff must provide more than reasonable cleanup, a minimum fee of $25 or more based on actual costs will be charged. Any fee charged must be paid in full before the individual or group my reserve or use a meeting room again.

  7. Use of a library meeting room does not imply endorsement by the library staff or Trustees of the viewpoints presented.

  8. The Library Board of Trustees subscribes to the American Library Association’s Library Bill of Rights. Article VI states: "Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use."

  9. The Library Board of Trustees also subscribes to the American Library Association’s Meeting Rooms: An Interpretation of the Library Bill of Rights (attachment).

 Procedures

  No smoking allowed.

  Alcoholic beverages are prohibited.

  No refrigerator, stove, dishes, or utensils are available.

  The people using the room shall leave it in a clean, orderly condition; if not, the group/individual will be given        notice that continued offense will result in denied access to the meeting room. Groups shall be responsible for any  damage to the room as a result of their use.

  The library is not responsible for any equipment, supplies, materials, clothing, or any other items brought to the library by any group or individual attending a meeting.

  The Library Board and staff do not assume any liability for groups or individuals attending a meeting in the library.

  Library staff members may regularly attend meetings of participating local groups to promote library programs and services, as well as to insure the proper use of said facilities.

A "Meeting Room Checklist" will be given to each organization prior to the meeting, along with the library key. This "Checklist" must be filled out and placed in the night depository, along with the library key, when leaving the building.

  • No smoking allowed.
  • Alcoholic beverages are prohibited.
  • No refrigerator, stove, dishes, or utensils are available.
  • The people using the room shall leave it in a clean, orderly condition; if not, the group/individual  will be given notice that continued offense will result in denied access to the meeting room.  Groups shall be responsible for any damage to the room as a result of their use.
  • The library is not responsible for any equipment, supplies, materials, clothing, or any other items brought to the library by any group or individual attending a meeting.
  • The Library Board and staff do not assume any liability for groups or individuals attending a meeting in the library.
  • Library staff members may regularly attend meetings of participating local groups to promote library programs and services, as well as to insure the proper use of said facilities.
  • A "Meeting Room Checklist" will be given to each organization prior to the meeting, along with the library key.  This "Checklist" must be filled out and placed in the night depository, along with the library key, when leaving the building.